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Careers

Job Description

Office Coordinator/Administrative Assistant

The US-India Strategic Partnership Forum (USISPF) is a non-profit organization, with the primary objective of strengthening the U.S.-India bilateral and strategic partnership. USISPF plays a significant role in fostering a robust and dynamic relationship between the two countries through policy advocacy that contributes to economic growth, entrepreneurship, employment-creation, and innovation to create a more inclusive society. To achieve these goals, USISPF works closely together with businesses and government leaders, both at the local as well as federal levels.

USISPF is seeking an Office Coordinator/Administrative Assistant. The role will consist of primarily supporting the company with general administrative functions. This will include assisting the staff as needed to successfully complete individual tasks, as well as team projects. This individual will be self-motivated, with the desire to tackle new challenges as they arise. The role requires trustworthiness and the ability to uphold company/member confidentiality.

Key Responsibilities:

  • Provide administrative support to staff across all offices.
  • Assist in coordinating events and meetings at the Washington, D.C. Headquarters office. Coordination consists of room setup, placing catering orders, greeting attendees, and providing support with equipment and AV before and during the events.
  • Assist in sending out marketing materials to membership, including event flyers.
  • Coordinate weekly staff conference calls.
  • Greet & host guests at our HQ office.
  • Handle daily mail correspondence for distribution.
  • Responsible for shipping & mailing items.
  • Handle daily phone calls & messages from the main phone line.
  • Assist Accounts Payable with depositing checks.
  • Maintain & update various databases on a regular basis.
  • Assist in policy & membership research, as needed.
  • Manage inventory of office supplies, including purchasing, stocking, and organizing at the HQ office.

Key Responsibilities (continued):

  • Ensure office equipment is in working order, including printers, office phone, staff computers, etc.
  • Access & manage Microsoft backlogs, resetting of passwords, and add/delete staff from groups when needed.
  • Assist with miscellaneous copying or scanning of documents from staff.
  • Maintain a neat and professional-looking office environment.

Qualifications:

  • Bachelor’s degree with relevant (5 years minimum) work experience.
  • Ability to work independently and to work collaboratively in a fast-paced team environment.
  • Able to effectively prioritize workload and multitask various projects simultaneously.
  • Strong verbal and written communication skills.
  • High organizational skills, with keen attention to detail.
  • Excellent interpersonal skills.
  • Ability to take project directives and follow through to completion.
  • Proficient user of Microsoft Outlook, Word, Excel, PowerPoint.
  • Basic knowledge of general office equipment such as printer, copier, scanner.
  • Some experience with graphic design and PowerPoint design a plus.
  • Mailchimp and CRM experience a plus.

Job Type:

  • Full-time

Location:

  • Washington, DC

Salary:

  • Competitive salary

Education:

  • Bachelor's degree (preferred)

Language:

  • English (Required)

Work authorization:

  • United States (Required)

Benefits offered:

  • Paid Time Off
  • Sick Time Off
  • Government Holidays
  • Full Healthcare Benefits
  • 401k

*For interview, please email your resume to:
Attention: Debbie Morales
Email: dmorales@usispf.org